Personnel Policies

Chapter 1: Organization and Administration

  1. 1.1 - Purpose of Personnel Policies (PDF)
  2. 1.2 - Expectations Of County Employees And Employer-Employee Relations (PDF)
  3. 1.3 - Madison County Retains Sole Right To Exercise Administrative Functions (PDF)
  4. 1.4 - Adoption Of Personnel Policies (PDF)
  5. 1.5 - Scope (PDF)
  6. 1.6 - Administration (PDF)
  7. 1.7 - Scope (PDF)
  8. 1.8 - Compliance (PDF)
  9. 1.9 - Limitations (PDF)
  10. 1.10 - Availability And Acknowledgement Of Personnel Policies (PDF)
  11. 1.11 - Personnel Definitions (PDF)

Chapter 2: Employment

  1. 2.1 - Equal Employment Opportunity (PDF)
  2. 2.2 - ADA (PDF)
  3. 2.3 - Employment (PDF)
  4. 2.4 - Hiring Of Relatives (PDF)
  5. 2.5 - Immigration Law Compliance (PDF)
  6. 2.6 - Conflicts Of Interest (PDF)
  7. 2.7 - Employment Reference And Criminal Background Investigations (PDF)
  8. 2.8 - Other Pre-Employment Matters (PDF)
  9. 2.9 - Employee Orientation (PDF)
  10. 2.10 - Probationary Period (PDF)
  11. 2.11 - Reemployment (PDF)
  12. 2.12 - Secondary Employment (PDF)
  13. 2.13 - Access And Changes To Personnel Files (PDF)

Chapter 3: Position Classification Plan

  1. 3.1 - Preparation And Plan Administration (PDF)
  2. 3.2 - Personnel Complement (PDF)
  3. 3.3 - Establishment Of Positions (PDF)
  4. 3.4 - Classification Of Positions (PDF)
  5. 3.5 - Interpretation Of Class Descriptions (PDF)
  6. 3.6 - Maintenance Of The Classification Plan (PDF)
  7. 3.7 - Reclassification Procedure (PDF)
  8. 3.8 - Salary Adjustments For Reclassifications (PDF)

Chapter 4: Compensation

  1. 4.1 - Compensation Plan (PDF)
  2. 4.2 - Starting Rate Of Pay (PDF)
  3. 4.3 - Leave Advances Authorized (PDF)
  4. 4.4 - Rates Of Pay For Temporary, Seasonal And Part-Time Employment (PDF)
  5. 4.5 - Performance Evaluation (PDF)
  6. 4.6 - Merit Salary Increase (PDF)
  7. 4.7 - Longevity Increase (PDF)
  8. 4.8 - Promotion (PDF)
  9. 4.9 - Demotion (PDF)
  10. 4.10 - Transfer (PDF)
  11. 4.11 - Reclassification (PDF)
  12. 4.12 - Acting Capacity (PDF)
  13. 4.13 - Overtime And Compensatory Time (PDF)
  14. 4.14 - Holiday Pay (PDF)
  15. 4.15 - Call-Back Pay (PDF)
  16. 4.16 - On-Call Pay (PDF)
  17. 4.17 - Personnel Data Changes And Payroll Deductions (PDF)

Chapter 5: Hours of Work

  1. 5.1 - Attendance And Punctuality (PDF)
  2. 5.2 - Work Schedules (PDF)

Chapter 6: Work Environment

  1. 6.1 - Protection Of Employee Liability (PDF)
  2. 6.2 - Sexual And Other Unlawful Harassment (PDF)
  3. 6.3 - Workplace Violence (PDF)
  4. 6.4 - Alcohol And Drug Free Workplace (PDF)
  5. 6.5 - Employee Relations (Open Door Policy) (PDF)
  6. 6.6 - Personal Appearance (PDF)

Chapter 7: Worker Safety

  1. 7.1 - Safety Program (PDF)
  2. 7.2 - Safe Operation Of County Vehicles (PDF)
  3. 7.3 - Uniforms, Protective Clothing, And Safety Equipment (PDF)

Chapter 8: Leave

  1. 8.1 - Leave Defined (PDF)
  2. 8.2 - Types Of Leave (PDF)
  3. 8.3 - General Leave Provisions (PDF)
  4. 8.4 - Holiday Leave (PDF)
  5. 8.5 - Paid Time Off (PDF)
  6. 8.6 - Sick Leave Bank (PDF)
  7. 8.7 - Rescue Squad And Fire Department Leave (PDF)
  8. 8.8 - Exclusions (PDF)
  9. 8.9 - Bereavement Leave (PDF)
  10. 8.10 - Civil Leave (PDF)
  11. 8.11 - Military Leave (PDF)
  12. 8.12 - Leave Without Pay (PDF)
  13. 8.13 - Emergency Closings Policy (PDF)
  14. 8.14 - Administrative Leave (PDF)
  15. 8.15 - Unauthorized Absence (AWOL) (PDF)
  16. 8.16 - Family And Medical Leave (PDF)
  17. 8.17 - Short-Term Disability (STD) (PDF)
  18. 8.18 - Long-Term Disability (LTD) (PDF)

Chapter 9: Benefits

  1. 9.1 - Health Insurance (PDF)
  2. 9.2 - Retirement (PDF)
  3. 9.3 - Group Life Insurance (PDF)
  4. 9.4 - Deferred Compensation (PDF)
  5. 9.5 - Disability Leave Program - Hybrid Plan Employees (PDF)
  6. 9.6 - Section 125k Cafeteria Plan (PDF)
  7. 9.7 - Workers Compensation (PDF)
  8. 9.8 - Social Security (PDF)
  9. 9.9 - Unemployment Compensation (PDF)
  10. 9.10 - Employee Assistance Program (PDF)
  11. 9.11 - Effect Of Employment Status Change Of Benefits (PDF)
  12. 9.12 - Amendments To Benefits (PDF)
  13. 9.13 - Questions Concerning Benefits (PDF)

Chapter 10: Employee Training

  1. 10.1 - Training Policy (PDF)
  2. 10.2 - Education Reimbursement Policy (PDF)

Chapter 11: Travel Policy

  1. 11.1 - Travel Policy (PDF)

Chapter 12: Policies Relating to Conduct and Activities

  1. 12.1 - Conduct Standards (PDF)
  2. 12.2 - Gifts And Gratuities To County Employees (PDF)
  3. 12.3 - Solicitation On County Property (PDF)
  4. 12.4 - Conflict Of Interests (PDF)
  5. 12.5 - Employee Interaction With Board Of Supervisors (PDF)
  6. 12.6 - Political Activity (PDF)
  7. 12.7 - Smoking And Vaping Policy (PDF)
  8. 12.8 - Confidentiality Of Records (PDF)
  9. 12.9 - Administrative Investigations (PDF)
  10. 12.10 - Use Of Property And Equipment (PDF)

Chapter 13: Separations and Discipline

  1. 13.1 - Separations (PDF)
  2. 13.2 - Resignation (PDF)
  3. 13.3 - Retirement (PDF)
  4. 13.4 - Layoff (PDF)
  5. 13.5 - Separation Date (PDF)
  6. 13.6 - Return Of County Property (PDF)
  7. 13.7 - Discipline (PDF)

Chapter 14: Grievance Procedures

  1. 14.1 - Grievance Procedure (PDF)

Chapter 15: Use of County Computers and Other County Information Systems

  1. 15.1 - Information Systems Defined Purpose (PDF)
  2. 15.2 - Access To Information Systems (PDF)
  3. 15.3 - Use Of County Information Systems (PDF)
  4. 15.4 - Privacy (PDF)
  5. 15.5 - Use For Personal Purposes (PDF)
  6. 15.6 - Access To Personal Email On County System (PDF)
  7. 15.7 - Streaming Services (PDF)
  8. 15.8 - Enforcement Of Policy (PDF)
  9. 15.9 - Privacy Of Information Collected Or Held Relating To Others (PDF)

Chapter 16: Implementation of Policies

  1. 16.1 - Conflicting Policies Repealed (PDF)
  2. 16.2 - Severability (PDF)
  3. 16.3 - Violations Of Policy Provisions (PDF)
  4. 16.4 - Effective Date (PDF)

Appendix

  1. Grievance Form Step 2 (PDF)
  2. Grievance Step 4 (PDF)
  3. Personnel Policy Receipt Form (PDF)
  4. Request for Educational Assistance Form (PDF)